Race Directors Page
5K Sports Race Management Background
5K Sports Race Management
Background 1994-2025
1994-1996
Race Director
Maine Marathon and Half Marathon
Portland, Maine
1995-1996
Race Director
Women's Distance Festival
Portland, Maine
1995-Current
Involved with over
3000 running events in 30yrs
1998-2024
TD Beach to Beacon 10K
Race Course Coordinator
Race Organizing Committee
26yrs
2006-2009
Finish Line Managment
Susan Komen Race for the Cure
Bangor, Maine
2008-2010
Race Director
Federal Jack's 5 Miler
Kennebunkport, Maine
2011- Current
Events we manage and own.
Lobster Roll 4 Miler
Scarborough, Maine
Portland Waterfront 5K
Portland, Maine
On The Run Half Marathon
Old Orchard Beach, Maine
Ashley Ouellette Memorial 5K & 2 Mile Fun Run
We will time and manage over 180 events
in 2025
General Services
* Assist with event design, liability, application
and logistics
* Assist Race Director with event logistics
* Provide awards list to event for awards
ceremony
* Post results on 5K Sports Race Management
web site
* Pre-entry list race day for registration table
* We use Constant Contact to e-mail runners
about your event. We have over 18,000
runner e-mails that have used Running4Free
for online registration
Registration
* Enter any amount of required event data in
computer for pre-registration and event
day for computerized results
* Prepare a pre-entry list & labels for packet
pick-up
* Identify any problems such as release
signature, payment, age, address, etc.
* Design custom race bibs with events race
name
* Prepare race numbers with pins & labels for
race day
* Provide all the equipment to do race day
registration- pins, pens, stock race bibs
are free, custom bibs being extra
* Oversee race day registration process
Race Course & Finish Line
* Start & finish line markers
* Volunteer placement as required
* Finish line chute with display clock
* Computerized finish line race results
Race Management Fee’s
Base fee is $300.00 to $350.00 depending on travel
and services provided to the race
We charge a $1.00 per runner added to base fee
Races over 300 runners we use Chip Timing with
race/result / Chip timing fee's start at $500.00
We use RFID technology disposable bibs
E-Mail us for a quote on chip timing. Fiveksport@aol.com
Depending on event location, travel and accommodation expenses may apply.
No deposit, Payment is due on race day.
Chip Timing & Manual Timing
Races with 1-300 runners do not need chip timing. Chip timing costs are between $500.00 and $1500.00. Races can accurately be timed with race bibs and bar codes without chip timing up to 300 runners. Some runners think chip timing is more accurate. Chip timing is not more accurate. The end result with race bibs and chips are the same.
When you have 100% accurate data entry with chip or race bibs the results are the same.
Manual timing we use Time Machines and RunScore
All of our race day computers are backed up
Races with over 300 runners we recommend chip timing.
We offer chip timing with race/result. Disposable race bibs with RFID tags are $1.60 per runner.
We have timed races for 30 years and in most 5K races we can have the results and awards posted 50 minutes after the start of a 5K race. If the results are later than 1 hour there are usually issues with spelling, sex, age and order of finish. The delay here is because of the runners not being accurate and making mistakes with registration forms and not staying in line in the finish chute.
We have accurately timed over 7000 running events in 30 years and have helped the smaller to mid-size races with timing at a reasonable cost.
Listing Your Event & Online Registration
Your event will be listed on Running in the USA
Custom Race Bibs
Custom race bibs at your race give the runners the impression that your race is well organized. Runners like to keep their race bibs and hang them up at their homes or simply keep them as "race memorabilia". Sometimes it is the runner's first race, or it could be one of many and it simply becomes a "memory" that is one they cherish. The race bib becomes more a part of the event than a t-shirt as t-shirts often ends up in a drawer or a pile and eventually end up being donated or just not used. If you are doing a cost comparison for a race memory compare the cost of a bib to a t-shirt. We often tell races one of the most expensive items that they have other than timing is the t-shirt costs. So if you have a custom bib that the runner can keep- you can keep your t-shirt costs down. On your race entry form, have an option for "no t-shirt". See the savings that your charity will benefit from this one thing. The bibs are three color bibs so we can match your events colors. We do not mark up the bibs, we simply add the cost of the bibs to your invoice on race day. The bibs need to be ordered 3 weeks in advance to your race to avoid late set up and delivery fees. Prices are from Marathon Printing and are three colors include bar code, type H pull tag and shipping.
Custom bibs from races saved in a runner's garage for over 30yrs
Marathon Printing, Inc. Online Store
Click here to shop
1-100 bibs $139.00
1-200 bibs $185.00
1-300 bibs $231.00
1-400 bibs $277.00
1-500 bibs $323.00
1-600 bibs $369.00
1-700 bibs $415.00
1-800 bibs $461.00
Rae Day Registration Form
This is what we like to have for a race day registration form. It wants to be 8 1/2 x 5 1/2. If you have special categories such as team, hospital employee, teacher, fire fighter you have a line with a check box for this.
Race Day Registration Form
Race # Issued: _____________
Last Name_________________________
First Name_________________________
Age________ Sex o M o F
Team____________________________o
Address___________________________
City______________________________
State__________ Zip___________
Liability Waiver Form
I understand that running a road race is potentially a hazardous activity. I further understand that I should not enter a road race unless I am medically able and properly trained. I agree by any decision of a race official relative to my ability to safety complete the run. I assume all risks associated with running this event including, but not limited to, falls, contact with other participants, the effects of the weather, including high/heat or humidity, traffic conditions of the road, all such risks being understood and appreciated by me. I having read the waiver and understand these facts, and in consideration of your accepting my entry, I for myself and anyone entilited to act on my behalf, wave and release Jim McCorkle, 5K Sports, Running4Free.com, Victoria Kelley and all sponsors, their representatives and successors from any claims or liabilities or causes of action of any kind arising out of my participation in this event.
Signature_________________________
Date_______________
Parent if under 18 _______________________________
Race Day Registration Process
You want to have three areas for race day registration. One table for pre-registered runners, one table for race day registration and one table with the race day registration forms.
All three tables want to be separate. As the race day runners arrive, they go to the table that has the race day registration form. They fill out the form and then go to the race day registration table. Pre-registered runners go to the pre-registered table.
Have a alpha numeric list of the pre-registered runners posted so the runners can check for their name before they get to the pre-registered table. When the pre-registered runners get to the table they tell the registration volunteers their bib number. The race bib will have a label with the runners name, age, sex, and t-shirt size.
By having the t-shirt size on the bib this saves time for the volunteers trying to sort out t-shirt size and makes for an organized bib and t-shirt pickup. Tell the runner to check the label to make sure runner information is correct.
Race Day Registration Form
The volunteers doing race day registration need to make sure that the race day registration form is filled out legible and all race information is filled out!
Race Day Registration Problems
Here are some issues we have had with race day registration forms over the years.
* Not checking the right sex (Mother fills out registration form for a minor male son and checks off female on registration because the mother is a female)
* Not putting in the age at all (Results and awards lists are posted and a runner is not in his or her age group as a winner. Computer needs age to calculate proper awards list)
* Not putting in the right age (Had a runner put his age in as 100 when he was 53.)
* Not wearing the right race bib (Husband and wife run in a race and the husband runs with the wife's bib and runs 17:10. The wife won the race as the 1st overall female)
Race bibs need to worn on the front and visible at the finish for the race timer.
Finish Line
There is a chute set up at the finish for the runners. As the runners enter the finish line, they are given a time with a computer. Once in the chute runners need to stay in line and not exit the chute system. The runners give the pull tag from the bottom of the bib to a race official in the chute. If a runner passes another runner, they don't receive the right finishing time.